It’s never easy to tender your resignation from a job. Whether you have decided to leave your present job to transition into a newer and better one, want to take some time out to study or travel, or for any other reason, leaving the familiarity of your present role would be difficult. However, once you’ve decided to leave, it’s best to inform your employer about the decision and leave on a positive and professional note. And that’s where a good resignation letter can help.
There’s both a right way and a wrong way to resign. But writing a tactful resignation letter isn’t everyone’s cup of tea. Yet, if you don’t plan and write it well, you could end up burning bridges with the company that you’ve worked so hard for. If this happens, you would ruin your list of connections within your current place of employment, which could have otherwise helped you in your career growth. So, it’s important to write a good resignation letter and leave with the right level of grace and decorum. Doing it would not only shed a positive light on your character but also stand testimony to your ability to handle sensitive situations professionally.
If you’re thinking of resigning but don’t really know how to write a formal resignation letter, here are some pointers on doing it right.
Essential information to include
Your letter of resignation needs to include the following:
- Your name and address
- Your present company’s name and address
- The recipient’s name (the letter should be addressed to the appropriate person who could be your manager, supervisor, etc.)
- Your job title at the company
- The date on which your resignation will take effect
- Your signature
Reasons for tendering your resignation
Though it’s not mandatory to mention, you could state your reasons for resigning in case you believe they’ll be constructive. However, make sure you stay as objective and as professional as possible and focus just on the positives. Never ever make your letter become a tirade against your present employer.
The tone of your resignation letter
You could either have a great relationship with your employer or just the opposite. But whatever be the circumstances, maintain a positive tone in your resignation letter. Keep it formal, to-the-point, and succinct. Thank your present employer for the opportunities they’ve offered you and wish them your best for their future endeavours. Be gracious and polite without compromising your integrity.
Tie up loose ends, if any
To make your exit from your present job as stress-free as possible, you should tie up the loose ends, if there’re any. For instance, if you’re resigning in the middle of a particular project or a cryptic task, you should state it clearly where you’re at with the allotted task, share where you’ve saved the work done until now, and provide any other information that would be relevant to the person who’s taking over. This will facilitate a smooth handover and even show your professionalism and commitment to your job.
Resignation letter format to follow
Though a resignation letter can be either handwritten or typed, it should ideally be the latter. Additionally, it should:
- Mention the date
- Be addressed to the appropriate person
- Follow the standard conventions
- Have paragraphs with clarity to summarize each point
Though the length of a resignation letter depends on your judgement, it should ideally be a page or two.
Even when you’re resigning from your job, you should remember that recruitment can be an extremely small world. It would just take a phone call for your prospective employer to call your last employer for a reference. This means leaving on a bad note or not drafting your resignation letter tactfully could make you miss out on the perfect job in the future. So, use the pointers shared above to write a good resignation letter that feels far less cold, displays your appreciation for the job that you’re leaving, and shows your genuine regret for resigning.